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facility use policy

CLT reservation form
facility list & details
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CLT rooms are designed to fulfill specific needs that are not accommodated by other UHM facilities. The spaces that the CLT occupies in Moore Hall were specifically designed with the needs of a language learning facility. No other facility on the Mānoa campus has been designed with this specific need in mind. All the equipment made available in CLT rooms has been secured through grant funding or fees assigned to their use. Priority to use CLT rooms is given in consideration of the origin of the request and the purpose for which a room is requested.

Origin

  1. Courses with language component(s)
  2. CALL Departments and Dean’s Office
  3. UHM units outside of the CALL (fee assessed)
  4. Non-UH Educational or non-profit Organizations (fee assessed)
  5. Private (fee assessed)

Purpose

  1. Related to the mission of the CLT or associated with a CLT-sponsored project
  2. Related to the mission of the CALL, with instructional applications given highest priority
  3. Academic purposes not related to CLT mission (fee assessed)

Reservation Process

  1. Reservation requests must be submitted via the CLT online Reservation Form at least 24-business hours in advance by faculty or department staff, who will serve as the responsible party.
    • CLT facilities are maintained through grants awarded to the CLT and CALL funds. Users outside the college may rent our facilities for a modest fee – see Facility Rental Categories & Rates. Users outside the College may submit reservations up to two weeks in advance if the event does not serve an academic purpose.
  2. Reservations are not confirmed until a confirmation email is issued from cltmanoa@hawaii.edu.
  3. With prior notice, most CLT facilities can be configured for video conferencing, subject to equipment availability. Please include special requests in the “Notes” section of the reservation form or email cltmanoa@hawaii.edu.
  4. Room capacity, media equipment details, and facility information are available on the CLT Facilities webpage.
  5. If applicable, CLT will invoice for costs, including but not limited to room usage fees, software installation, cleaning fees, or other approved services.

Conditions of Use

Food and Beverages

  1. Food and beverages are not permitted in computer labs 153A and 153B.
  2. Covered beverage containers are permitted in rooms 155A, 155B, 156, 257, 258, and 259.
  3. Refreshments for lectures or special presentations may be served in the hallway; however, they may not be consumed inside the rooms. Requests for tables must be submitted in advance to cltmanoa@hawaii.edu.
  4. The reserving organization is responsible for cleanup and proper disposal of trash in outside bins.
  5. The individual listed on the reservation is responsible for ensuring that all attendees comply with this policy. If food or beverage violations result in spills or stains, a $100 cleaning fee may be assessed.

Equipment & Facilities

  1. All equipment, including projectors, chairs, and tables, must remain in the assigned room.
  2. The reserving organization is responsible for safeguarding equipment during use and ensuring the room is secured when vacated.
  3. The reserving organization is also responsible for the replacement cost of any equipment damaged during the facility rental.

Liability

  1. CLT is not liable for loss or damage to personal property.
  2. CLT is not responsible for injury to instructors or participants.

Cancellation Policy

  1. To cancel a confirmed reservation, email cltmanoa@hawaii.edu at least 24-business hours prior to the scheduled reservation time.
  2. If applicable, CLT will invoice for costs already incurred, such as installation of non-standard software.